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Present: Tracy Burland, Brad Lee,
Wade Shepard, Traci Shepard, Lynn Olsen, Jerry Taber,
Shawn Blixt, Shirley Burland, Carrie Benson, Lisa
Stinger, Guy Stinger, Tim Long, Chuck Reese, Crystal
Reese, Chuck Morigeau, Josh Burland, RJ Olsen
Guy called the meeting to order at
7:10 p.m.
Brad gave the financial report: no changes since last
week.
Members did meet Saturday 26th
at the Polson Fairgrounds to get a lay-out. Shawn Wells
came up from Missoula to get look at and set up for the
track. The PA system can be run from the spectator
side, has hook ups and power.
Need to decide how many workers
are needed for throughout the day. We will need people
for Tickets, Crowd Control, and Parking. Tracy suggests
that we all help with set up and throughout the day so
that we will be available to help during the race.
Courtney said that she would be willing to work the
front gate.
The licensing for selling beer is
$1,000 for a special event permit. Tracy asked Chuck M.
if the Morigeau’s would be interested in catering the
beer like they have done at other events in the past.
Price was discussed and was decided that would be $100
booth and they would make all profits. Chuck will ask
them; also need to know if they have insurance that
would cover them, or if we would need to get that.
Booths can now be purchased on
line with a credit card or through pay-pal. There are
people that are coming up from the Bitterroot with the
racers that are interested in booths. Tracy has also
talked with Mike Allen Performance, Ron Boyce (Slot Car
Racing), Mission Valley Cruisers (probably 5 booths)
and Outlaw Carts (probably 5 booths).
Courtney has a stamp to use at the
front gate. Outer Gate throughout the day will be $2.
When the races are starting will just take tickets at
the entrance to the stands. Car Club gets 2 wrist bands
per car. The wrist bands are here, will use these for
the race gate, and will have crowd control to make sure
that people have paid.
Bill: $87.04 for wrist bands. Need
to reimburse Tracy. Motion to order the wrist bands
were approved at previous meeting. Wade motions to
reimburse Tracy. Lisa seconded the motion. Motion
passed unanimously.
Shawn Wells is planning to build
the track on April 16th. We need 300 straw
bales for around the track, everyone is to look for
supply. Smith Paving may provide a road grater for the
track; Tracy will talk with them again. April 23rd
will be a work party to mark off booths and get set up
done. Outlaw Carts are expecting 10-20 people that will
camp at the fairgrounds Saturday night and possibly 10
that will come on Friday night. We have approval for
the racers to camp. Shawn thought that they may have
some wrist bands that they will use at their gate and
to show who is camping.
Tracy has been pre-selling tickets
that will be given away on the radio with sponsor
mentioned advertising. Estimated $600 toward purse.
MVS Letter: received a proposal
letter from them. Jerry and Shawn Blixt are here
representing MVAR. Letter was discussed and some
adjustments were made. Terms of the proposal were
agreed upon. Lynn called Duane to get his input as a
board member. Duane motioned to accept the proposal
with said adjustments (see attached below). Brad
seconded the motion. Motion passed unanimously.
Carrie will make changes to the race agreement and
email board members so that they can get it signed
tomorrow.
Tracy motioned that BSPRA pay
BSPRA official’s entry fees at MVS. Wade seconded.
Motion passed unanimously.
Membership Application: Tim Long
applied for general membership. Chuck Morigeau motioned
to accept. Wade seconded. Motion passed unanimously.
Next meeting will be Thursday
April 7th, 7 pm at Plum Creek
Meeting was adjourned.
Attachment:
Agreed upon race terms
and conditions
Mission Valley Auto Racers (MVAR) and Big Sky Pro
Racing Association (BSPRA) have agreed upon the
following race terms and conditions to allow BSPRA to
race at Mission Valley Speedway in the 2005 race
season.
Price
Entrance
fee: $30 per car $30 per pit person.
Pay
Pay will
be $85 per car.
BSPRA workers
BSPRA
workers that enter the back gate will pay $25 entrance
fee. Workers that enter the front gate will pay $5
entrance fee, if present before 6:00 p.m.,
normal gate fee after
6:00.
Race Dates
May 7th,
jamboree night. $25 entrance fee this night no pay.
BSPRA must have 4 cars to run. Run as BSPRA members
only. This night is optional, not mandatory. BSPRA must
contact MVAR before races if not going to run.
August 27th
$30 entrance fee, $85 pay, will run as BSPRA members
only.
September 17th
$30 entrance fee, $85 pay, MVAR car that meets BSPRA
rules may run with BSPRA if they run BSPRA tires and
meet the following: Tech will be set up at later date
but at least 2 weeks before the race day. Will be
teched in honest good faith manner. MVAR members must
fill out BSPRA membership application and be approved
by the BSPRA Board prior to race date to race with
BSPRA.
Conditions
All
BSPRA cars will need MVAR safety inspection; this is to
cover MVAR liability. Will be teched in honest good
faith manner.
BSPRA will provide written agenda to MVAR at least one
week prior to each event with expected car count. BSPRA
main to start on or before 10 p.m.
MVAR member that passes BSPRA tech will race without
buying BSPRA membership, September 17th
only. MVAR member must get BSPRA Board approval
to race with them. MVAR member that races with approval
will not receive BSPRA points or year-end pay.
BSPRA members must pay $10 per driver to use MVAR
Wednesday night hot lap. Hot lap times will be
according to MVAR: 6 p.m. to 9:30 or dusk, whichever
comes first.
MVAR will try to allow BSPRA to pit together.
Arrangements will be made to try to have track open
earlier on August 27th and September 17th.
Will make every attempt possible to have access by
2:00, this would be single car practice. After safety
crews arrive multiple cars may hot lap.
__________________________________
______________________________
BSPRA President/board member-Tracy Burland
MVAR President-Ron Peterson
__________________________________
______________________________
BSPRA V.P./board member-Lisa
Stinger MVAR V.P.-Bud Watt
__________________________________
______________________________
BSPRA Board Chairman-Guy
Stinger MVAR Board
Chairman-Jerry Taber
__________________________________
______________________________
BSPRA board member-Duane
Olsen MVAR board
member-Dan Krahn
__________________________________
______________________________
BSPRA board member-Brad
Lee MVAR board
member-Shawn Blixt
______________________________
MVAR board member-Jim Brueckman
______________________________
MVAR board member-Julie Brueckman
______________________________
MVAR board member-Dennis Dumont
______________________________
MVAR board member-John Swenson |
