Present: Tracy Burland, Chuck Morigeau, Jake Paul, Wade Shepard, Traci Shepard, Carrie Benson, Jarred Burland, Guy Stinger, Lisa Stinger

Guy called the meeting to order at 7:20 p.m.
Brad is unavailable. Tracy gave the financial report: $1890.75 checking account balance; $3595 accounts receivable; $25 tires; equipment $1211.70 (including the Carb Gauges that got here this week). Total memberships paid: $380. Pre-sold race tickets for radio give aways: $135.00

Radio Ads/Give-aways: Tracy did talk with the radio station asking about doing give aways with tickets that would be prepaid. They said that would be fine and they will mention the sponsor of the tickets. Tracy posted swap meet posters on Main Street in Polson and talked with some of the businesses about sponsoring tickets and has sold $135 so far: Polson Auto Parts-$50, Mr B’s Limo-$25, Tracy’s Auto-$25, Marilyn Frame Polson Hallmark-$25, Terrace Flowers-$10. There are other businesses that he will check back with. The Polson Business Promoters have a meeting tonight and were going to discuss the pre-sale tickets and swap meet. The Radio Station may also do a live broadcast the morning of the Swap Meet.

Booths: Mike’s Performance wants booth, Tracy will take in a registration form. Ron Boyce contacted Tracy and has a Slot car track that he would like to bring, but needs a 30 X 30 space. It was discussed to put him on the end of a row where he would have enough room. The Valley Cruisers will also buy booth for information on their activities. Carrie will get the registration available online and set up pay pal.

Wrist bands have been ordered. 2 boxes: one American flag and one checkered flag.  

Will meet this Saturday 26^th,  11 a.m. at the Fairgrounds with Shawn Wells so that he can get an idea for the layout and to plan the booth layout. Will go on Friday before the meet to chalk out the booths and mark with flags. Tracy will check with Westland Seed about small flags for marking.

Workers: will need Parking and Crowd Control to check for wrist bands for the race. The Polson Business promoters may help with this.

Insurance: don’t have quote yet. The beer licensing is separate and they need more information before we can get the quote. Bud will do the banners once we get all the information and approval.

Need to get a plastic tank with ability to water down the track. Chuck will check on this. Need ambulance, Tracy thinks that they will come without charge.

MVAR sent a letter to the tribe stating why they haven’t given BSPRA race dates. The tribal council told them that they need to work with us. MVAR sent a possible proposal to BSPRA tonight. (See Attached Below). The consensus was that this proposal was written knowing that it would be unacceptable and that we would decline it, and then they could say that they tried working with us and that it was us that declined their offer. They also titled it a “possible proposal” and was not signed by the president or chairman of the board.  Wade motioned to decline the possible proposal. Chuck seconded. Motion passed unanimously.  We then worked on a response letter to send to MVAR. Traci will type up the letter and send it to the board members to sign. By looking at MVAR’s tentative schedule we came up with the dates: August 27^th and September 17^th. Attached to the response letter will be a BSPRA event agreement that will ask them to sign and return if satisfactory. We will ask for a response by March 31^st.  

Application for Membership: Jake Paul. Tracy motioned to accept membership. Chuck seconded motion. Passed unanimously.

Next meeting will be March 31^st.
Chuck motioned for adjournment. Lisa seconded. Meeting adjourned at 9:05 p.m.

Attachment: 

POSSIBLE MVS PROPOSAL TO BSRA

March 23, 2005

                MVS to provide:

1. Track, officials (except judge & score keeper) & governing rule’s
2. Insurance
3. Tower & Concession Staff
4. Fire, Ambulance & Security
5. Tow Trucks
6. Clean up
7. Main pit boss & steward
8. Head Flagman
9. Tire Equipment
10. Safety Tech
11. Trophies

BSRA to provide:

1. Ten comparable cars
2. Their own flagman
3. Their own Judge-Score Keeper
4. Their own Pit Steward
5. Their own tech crew
6. They have a significant change in crowd $
7. $100 entry fee per car & driver or $25 for MVAR member
8. $30 pit man fee or $25 for MVAR member
9. Jamboree May 7^th, July 9^th, Sept 17^th for race dates
10. They provide own tires.
11. provide 3 copies of nights agenda before race (pit meeting)
12. provide there own purse
13. disc rear brakes mandatory

A response would be greatly appreciated by Monday, March 29^th at 7PM; Mission Valley Power.

(Signed)______________
Shawn Blixt
MVS Board Member