Present: Guy Stinger, Lisa Stinger, Tracy Burland, Walter Simon Wade Shepard, Brad Lee, Traci Shepard, Ronnie Burland, Shirley Burland, Josh Burland, Duane Olsen, Carrie Benson 

Guy called the meeting to order at 7:15 p.m.
Wade gave the financial repost: Last statement that he has from Carol is dated Sept 8^th. We do not have any outstanding bills. 

Guy asked about the engine seals, and that we need to order them before our teching. Tracy stated that he will order them. Tires took 3 weeks to get here last time we order so will also need to order these beforehand.

 Tracy has talked with Total Screen about getting shirts but they have not finalized a price.

 Membership application: Tom Bartel. Duane motions to accept. Wade seconded. Motion passed unanimously.
Memberships paid: Ronnie Burland, Tom Bartel, Angela Olsen, Bobbie Butler.

Duane visited Port Angelus and brought back pictures of the track and got visitor information. He stated that there is no banking (5 degrees) in the corners. There are some concrete pads along the front stretch. He states that it is 600 miles which he thinks will take approximately 12 hours. He also has the Fare and schedule for ferries.
Tracy talked with the owner of PAS and he stated that he would like to know if we are short and cars and that he would throw some local cars in with us. Tracy explained to him that we would have to tech their cars and would have to discuss a membership waive if there is any that are interested in racing that night. Don’t have a completed race agreement with them, just waiting for prices on the front and back gate. Tracy did talk with them about camping at the track, and Duane said that there is a nice camp area.

Shawn Wells had contacted Tracy about having another Sprint Cart race at the fairground as he has racers wanting to do it again this year. There were some concerns after last year’s races: Tracy suggested that we cut the purse as they didn’t stay and help clean up and get the fairgrounds back to order. He also talked with Shawn about us doing all the prep work and getting the track done, all they would have to do is show up that night and bring the line-ups and their own insurance and they would get the back gate. BSPRA would do all set up, clean up and run the races and get the front gate. Tracy has talked with Derek and he would allow use of his road grater again, and has gotten access to the water tanks. He suggested that we ask the Vets if they would like to cook and he thinks that they are able to sell beer. Could also ask them to present the flags. We wouldn’t have booths, but if people asked about them, would have the same deal as last year, $35 a spot. Jack Cross stated that he would give some fireworks, would have to get a permit for this as it is in city limits. Duane motions to have the sprint cart race on April 29^th. Wade seconded. Motion passed unanimously.

Tracy is talking with someone about being a mascot at our races.

The radio station can make a cd about our group to play at our races. Walter is working on the script and will get it to Lynn ahead of time. Recording costs would be between $30 for a ½ hour to $100 for 1 ½ hours. We would also be able to make copies of the disc and sent it to tracks that could then use it if they have any radio ads. Wade motioned to make the disc. Duane seconded. Motion passed unanimously. Tracy will get a date with the radio station.

There was a council meeting on Monday. MVAR was given a 5 year lease without the promised meeting with all groups interested. The council said that they wanted MVAR and BSPRA to deal together and that they didn’t want to be involved. MVAR was suppose to have a proposal to us that Monday, which we received on Thursday. Tracy had a meeting set for Wednesday and talked with them about keeping it. Tracy and Walter met with the council on the previously set date and talked with them about how all groups were not addressed before giving the 5 year lease to MVAR.
They can sublease the track, even with a primary leaser, as long as the tribe and the primary leaser are compensated and it wouldn’t interfere with any dates of the primary leaser. Ranald offered to mediate and if he gets the proposal by Friday he would be able to get it back in a week. He stated that if it is reasonable compensation and terms then he would advise to sublease the track. Josh motioned that we ask for July 14^th. Wade seconded. Motion passed. There are some concerns that if the first night doesn’t work, wanting to go ahead with the second. Suggestion of having some type of cancellation clause. Tracy doesn’t think that this would be a problem with the tribal council. Insurance would be $1500/night. Prices were discussed and decided at $8 at the front gate with 6-under free, $20 back gate, $10 to bring your own cooler. Would need to clarify the ability to have food vendors in the lease. Discussed having burn-out and drag races, with possible other class. Carpenter has 8 cars in their class. They are looking for track time and would explain to them that if there is any profit, it would be split equally between the drivers. Brad suggested that the club would take some of the profit for operating costs and then split the remaining. In the sublease also looking to get availability to Sunday practices. After continued discussion, Duane motioned that we accept Friday dates of June 2 and July 14. Lisa seconded. Motion passed unanimously.

Tracy received the MVAR proposal today and they have offered May 20^th and August 26^th. Pay would be $100 per car with back gate $25 and 5 officials get in free. Wednesday hot lapping would still be $10. Duane motioned to accept. Lisa seconded. Motion passed unanimously. Board Members signed this agreement and will present it to the MVAR board at their next meeting.

Schedule with tentative Friday dates:

(to be determined)        TECH DAY
April 29                        SPRINT CARTS
May 20                        MVAR
June 2                          FRIDAY, MVS
June 24                        PORT ANGELUS
July 14                         FRIDAY, MVS
July 29                         EPHRATA
August 26                     MVAR

Wade brought up idea of getting more access to tracks by offering something that they don’t have and came up with the possibility of modifying the car bodies into truck bodies. This may generate more interest from more tracks as they wouldn’t have a similar class.

Wade also asked about making rookie’s bumpers set color (yellow or orange) as to be aware of them, and the crowd would also be able to know which were rookies. There was some concern with cars that may have both rookies and experienced drivers.  

Next meeting will be Thursday February 16, 7 pm, Plum Creek.