Present: Guy Stinger, Lisa Stinger, Brad Lee, Carrie Benson, Dan Krahn, Tracy Burland, Wade Shepard, Traci Shepard, Jarred Burland, Chuck Morigeau, Chris Brown, Shawn Blixt

Guy called the meeting to order at 7:15.
Minutes from the previous meeting were approved.
Brad gave the financial statement: didn’t have full statement printout available, only activity is a check written for $209.00 for the Carb Gauges which Tracy reported should be here at the end of next week.

Discussion continued on the Swap Meet: Can get together with PFI at any time to get the layout done for the swap meet, car show, and race. A tentative date was set for Saturday March 26^th  meeting at the fairgrounds. We will need to check with PFI and the Outlaws to confirm this date. There have been 5 booths already sold for the car show. Brad has had some bike racers approach him about flat track racing at the fairgrounds. Tracy will talk with Sean from the Outlaws about this possibility, but they also have some riders that are with their show. It was discussed that PFI has had some troubles with bike races in the past and that they may not be receptive to this at this time, and until we prove that we will restore the conditions of the grounds, maybe it would be better to wait. Sean is setting up the Outlaw show. They will take the pit money; they try to keep it at the car plus 2 people so that other fans will be coming in the gate to the stands.

The Valley Cruisers have contacted various clubs about the show. It was agreed that there is no charge at the gate to display their car but limited to 2 wrist bands per car, extra would have to pay.

Prices for the Swap Meet were discussed: Booth price: $35, Gate for swap meet: $2, Race Gate: $5, 6 and under free. Beer booth: $2 per beer $5 for three. Brad motioned to accept these prices. Traci seconded. Motion passed unanimously. BSPRA members will run the beer booth. It was discussed that could set it and one end of the grandstands so that can also watch the races and to help block off the entrance to the stands so that people can’t get in without paying. We will also have 50/50 throughout the day. Everyone agrees that will rent out booths for concessions instead of having any ourselves, possibly placing these at the other end of the grandstands so that people could access them during the race.

Jack Cross will donate $1000 worth of fireworks and $300 toward the swap meet. Jack Bishop will help design the poster, Walter is also working on a name and picture for the poster.

Tracy still to meet with Napa about sponsorship for the $2000 purse. Tracy met with Budweiser, they donated: $500 cash to purse and $200 to the swap meet posters. They will supply all banners and donated to BSPRA a $150 jacket to use for a year-end position and $200 toward schedule posters.  It was decided to sell Budweiser exclusively. The radio has offered spots to promote for 3 to 4 weeks beforehand and can bring in live guests. Tracy suggested someone representing Outlaw Carts, Valley Cruisers, and PFI.

Talked about getting locals to do a couple of races in the carts with the possibly a race of champions or some of the old dirt racers. Jarred suggested having the crowd get involved by picking the racers.

There is a group of racers from Pinticton that want to join BSPRA. It was decided that as many members that could go would drive there to inspect the cars about a month before the first race (Ephrata). They know that they must make 90% of the races in order to get their end-of-the-year checks. If they were pre-inspected, they could buy their memberships at Ephrata. Tracy will call them and set up a date.

Letter was presented to MVAR at their last meeting on Monday, stating that we needed a yes/no answer and that anything but a yes would be taken as a no and we would be pursuing other options. Proposal was turned down and we have received a letter signed by Ron Petersen stating this. Shawn Blixt has questions that were discussed regarding cars, membership, race pay, and how we would run our race night, etc. Questions were asked and answered. He has a couple of dates that may work: May 7^th (jamboree), July 9^th, September 17^th, with September 10^th as another possibility. He stated that they have not voted a yes/no at any meeting. He stated that would pay for non-member back gate which he thought was $40 but we had been told $30 and asked if $85 per car which everyone had previously agreed upon but if pay is $85 then back gate at $30. He was told that if the Canadians end up coming down, they would need more money for the travel. It was also discussed that other track agreements is to $125 if there are more than 12 cars. The May 7^th date is jamboree and would be for no pay.

Discussion on getting approval to race on Fridays: Tracy has written a letter to Tribal Council stating that we were turned down by MVAR and would like to pursue racing on Friday. We are on the agenda for the next tribal council meeting which is on Tuesday. Even if it was approved, we wouldn’t have to do this if we got dates with MVAR. MVAR next meeting is Monday and if we do get notice that they did approve us racing there, we will tell tribal council this and not have to get approval. Lisa motioned to follow through with sub-leasing. Wade seconded. Discussion on the motion:  we will not be locking into any dates by getting approved so that we could not have Fridays if they put us on Saturdays. Valley Cruisers asked if BSPRA would do a sub-lease on a Sunday during their car show so they could have a flame competition, burn-out, demo derby. It was decided to wait until getting answers from both MVAR and the tribe. The feeling was that the Cruisers should persue their own sub-lease as it would be on a different night than what we want, and we don’t want to run the track. Motion was passed.

Carrie will send out letters regarding 2005 memberships.

Next meeting will be February 17^th, Plum Creek, 7 p.m.
Lisa motioned to adjourn at 8:50 p.m.